Building Use Application - With Food

Please use this form to schedule rooms and other resources for your meeting or event that includes food.

(Submit this form at least 2 WEEKS prior to the event.)
Facility Use Guidelines
(Microsoft_Word_-_Facility_Use_Guidelines_attached_to_Form-A.pdf - 331 KB)
Please read the guidelines that pertain to your event, print kitchen form for kitchen events and return when event completed. Thank you!

Contact Information * required

Church Ministry Group Name: *

Event Name: *

What is your intended use of the facility? *

Provide a brief description of your event that can be used on the calendar to describe your event.

Who's invited to this event? *





How many people are you planning for? *

What is the start date of your event? *

What is the end date of your event? *

Is this a recurring event? If yes, please explain

If this is a recurring event, please provide the pattern of recurrence. For example: "Our group meets the third Tuesday of every month"

What is the start time of your event? *

Please DO NOT include set-up time.

What is the end time of your event? *

Please DO NOT include clean-up time.

Set-up time needed? (mins.) *

Please include how many minutes or hours needed before the start time of your event to set up.

Clean-up time needed? (mins.) *

Please include how many minutes or hours needed to clean-up after your event (approximately).

Do you require advanced set up prior to the date of your event?

Some events require set up a day or two prior to the actual event. If that is the case with this event, please describe your requirements in detail in the space provided.

Will you be taking attendance for this event? *

Will there be a program? *

Will there be a special speaker? *

If yes, please enter their name here.

Will there be special music? *

If yes, please provide the name(s) here.

Will there be a fee for this event? *

If yes, please enter cost information here.

Will there be childcare for this event? *

If yes, please download and read the attached child care guidelines.

How will you promote this event? *

Check all that apply. Please contact Jane Erickson in the church office to arrange a plan.









Who will be preparing your promotion materials? *

If the church office will be helping with any promotion information/materials, please give information to Jane Erickson at least 2 months in advance (written or by e-mail). If no promotional materials needed, type "NONE"

Room Request - Main Building

Please check all that apply










Room Request - KIDSpace, Lower Level

Please check all that apply. Special arrangements are necessary through Rowena Gastineau for the use of all KIDSpace rooms.











Room Request - lil' kids / Office area

Please check all that apply. Special arrangements are necessary through Tina Gibbs for the use of all lil' kids rooms.









Room Request - Fellowship Hall Area

Check all that apply







What equipment is needed for your event?

For tables and chairs, please check off the type needed. Enter the qty needed in the comments section following this question.














Comments - Equipment Needs

Please note the quantity of tables and chairs that you will need. For tables, please note the type (ex. 8-foot or 6-foot).

Please note ANY special assistance that you will need during your event: *

Please check all that apply!
Note:
-A Certified Food Manager is required for meals where a fee is charged and the food is prepared in Edinbrook's kitchen.
-If you request the sound system or video projector, you will probably need to request a tech.





Will you be serving a meal or refreshments? *

Use of Kitchen equipment requires trained personnel. Applicant/Group is responsible for clean up of kitchen including all appliances used, i.e., stove, ovens, sinks, coffee servers, etc.

If yes, please describe:

How much freezer or refrigerator space is required?

What kitchen equipment and supplies will you require, if any

Please check all that apply.
Note - use of the oven/stove will require special arrangements











Access to facility - Do you have a key? *

It is the key holders responsibility to see that the facility is back in order, all lights are off and all doors are locked.)

Do you know how to adjust the thermostat? *

We can provide training or schedule a custodian to set this for you

Additonal Comments or Questions:

Please provide any additional information that would be valuable for us to know. Provide instructions for how you want the room set up for your event. If possible, please submit a drawing to the office that shows the layout for your event.